Before
the arrival of the test package, the neutral party should
1. Obtain a copy of the original order form with the student
lists for each
level from the Grand
Concours coordinator.
Upon
receipt of the test package in February, the neutral party should
2.
Check the count and level of tests and CDs enclosed with the numbers on the
enclosed test order sheet.
3. Spot check CDs for clarity and quality. Boom boxes that will be used should
also be verified that they will read the CDs and operate correctly.
*The
following is n/a if we are able to pre-print the student answer sheets.
4. Check directions and Teacher Codes and then give these to coordinator for distribution to individual teachers whose students are participating. (NPs should keep a copy so that teacher codes can be given with #7 below).
5.
Give the enclosed certificates to your coordinator, as well as any other test
information that the package may contain. Also give your coordinator the
enclosed order sheet for his/her records.
Ask the coordinator to give you 1) a list of
the rooms to be used for testing, 2) the lists of students and proctors for
each room and 3) the time schedule for the testing day. Count out the tests for each
room.
6.
Store all test materials until the appointed test day for the Grand Concours.
A few days prior to testing,
the neutral party should
*The following is n/a if the chapter can
pre-print student answer sheets.
7.
Give the exact # of answer sheets
to teachers who have students participating in each level. Teachers should plan to take 10 minutes
of class time to have the students carefully fill out the student
information. TEACHER CODES are of
5 numbers and are given on the return order form in the test package. They are not the school code or
count which is particular to the Eastern Mass Chapter of the AATF. NOTE:
There is no
Division B in Levels 3, 4 and 5.
Teachers should remind students of
the following:
Students are ultimately responsible for their name as it appears on the computer printouts and for the accuracy of other information including their level and division. The student names are read by the computer from the information that the student has filled in.
Teachers who do not have time to check the accuracy of student information, may have students check one another's information, including teacher code, level and division as well as the spelling of the student's name.
8. Re-collect from teachers the answer
sheets filled out with student info, level, division, teacher code. etc. Store with other materials until the
test date.
On the appointed test day,
the neutral party should
9. Distribute the tests, answer sheets and student lists to the proctors in their classrooms. Immediately following the test period the tests and answer sheets should be returned to the proctor separately. Only the Answer sheets are returned to the Administrator. At the coordinator's request, the answer sheets may be Xeroxed before being placed in the mailer. There have been very few cases of missing papers, but it may happen due to computer error, malfunction, misspellings, etc. If our sheets are pre=printed with the correct info, there should be no or very minimal errors!
After testing
on the appointed day, the neutral party should
10.
place student answer sheets aligned one way by cut corners, but not separated by division, etc. in the pre-labeled mailing container(s). No clips. On top place
student lists for each level and send
the afternoon of the test day via priority mail to
Janet Wohlers, Administrator
Eastern Mass Grand Concours
8 Longmeadow Road
Weston, MA 02493.
Note: Only original answer sheets
(not copies) will be scored by computer at the University of Kentucky.
Thank you for all your help
in administering fairly and efficiently
the Grand Concours. You have made it possible for many
French
students to show their
mastery of the language and, thus, be rewarded
for their hard work by being
recognized publicly for their achievement.
Janet Wohlers, Administrator
NFC of AATF EMass Chapter